Uzman Analist

Common Services Officer (Anticipatory)
Selection Process Nº: 182204-6Salary: 29,480 USDContract
Type: Indeterminate (Full-Time)Term
Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Türkiye.Job
Function: Officer
Classification: LE-O1Location: The Embassy of Canada to Türkiye
Number of Vacancies: 1
Closing date for application: 8 July, 2024 at 23:59 UTC/GMT +3:00
Summary of Duties: Reporting to the Deputy Head of Administration and Consular, the Common Service Officer (CSO) (Property, Material, Procurement) oversees (1) the delivery of property, material management and procurement and (2) the management and documentation of common services, including inventories, (3) assistance to diplomats and families on relocation and housing issues, at the Embassy of Canada in Ankara, Türkiye. Works closely with other mission common service programs such as Finance and Human Resources, as well as the mission Common Service Delivery Point (CSDP) in London. The incumbent:Provides advice, guidance and support services to an internal client base on material management, procurement, relocations for diplomats, and housing; Uses information management software and databases to create and maintain accurate inventories of mission assets, and ensure adherence to departmental requirements, and for historical record purposes;Develops and maintains a broad network of contacts, including private and public industries and suppliers, government bodies, and like-minded embassies, to monitor, obtain or share information in support of common service objectives; Prepares regular forecasts and annual budgets related to material and procurement; follows spending patterns; and advises the Manager on service budget expenditures;Prepares reports/documents, including on behalf of mission management for the CSDP and Headquarters.Develops and recommends improvements to comply with existing or new requirements and improve efficiency and cost effectiveness of processes;Performs other duties as required.  

Area of Selection: This position is open to individuals who are legally authorized to work in Türkiye who meet all the essential qualifications and whose applications are received before or on the closing date. Please note that the Embassy of Canada to Türkiye does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. 

ESSENTIAL QUALIFICATIONS
Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience. Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications. *Language will be assessed further during the process.  
Education: Candidates will be required to provide proof of the completion of their education. Bachelor's Degree from a recognized university in a discipline related to the job requirements (e.g. Economics, Business, or Finance).  
Language: Fluent in English (oral and written)Fluent in Turkish (oral and written)  
Experience: Substantial*, relevant experience working in service delivery of at least 3 of the following areas within the last 5 years working in material management, contracting or procurement;property management including management of maintenance work;project management;working in a client service delivery nvironment;implementation of company procedure/practice, management reporting, widespread dissemination of information, information management managing information, inventories and/or databases*Substantial defined as two years or more  

RATED REQUIREMENTS : The Rated Requirements are part of the essential qualifications and are relating to knowledge, abilities and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations and/or psychometric assessment. 
Knowledge: Knowledge of Microsoft Office (Word, Excel, Outlook) Knowledge of contracting and procurement best practices Knowledge of the property and materiel management practices and procedures  
Competencies: Information-seekingJudgement
Client focus Team work  
Abilities:  Effective Interactive Communication – Oral and WrittenProblem-solving Contributing to positive client experience  
Asset Qualifications:Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications. Working in a diplomatic/consular entity or international organization.Previous experience working in one of the following fields - Finance, Purchasing, Property, Government administrationKnowledge of French (oral and written)  
Organizational Needs:  This competition may be used to staff based on needs for specific streams.   
Operational Requirements: Ability to meet required operational working hours – 37.5hrs per week Monday to Friday.Must be able to work overtime on short notice on occasion. Must be available for occasional duties outside normal working hours (i.e., evenings and weekends). Ability and willingness to travel both domestically and internationally.   
Conditions of Employment:Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.- Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.- Security screening: Obtain and maintain a Reliability Status (security level) which includes a criminal and credit background check from the Government of Canada covering the entire employment period.- Other conditions of employment:- Citizenship
Disclosure: The successful candidate must disclose to the Embassy if they hold Canadian Citizenship before being employed at the Embassy or if they obtain the Canadian Citizenship at any time during their employment with the Embassy (Please note that Canadian citizens/residents and Canadian dual nationals may be subject to Canadian income tax deductions).  
How to ApplyYou must submit your application using the "Apply online" function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date. Do not include personal data such as; age, date of birth, gender, marital status, family status, religion or a picture in your application form, CV nor cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster. You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies nor experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application. Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.Applications which do not include all of the requested documents or information and/or which are not received by the closing date will be rejected. Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-LDN@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.Important NotesOnly applications submitted in one of the official languages of Canada will be accepted (English or French). The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English. Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required. Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.Reference checks may be sought for candidates who succeeded all of the assessments.Please note that the Embassy of Canada to Turkey does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs. Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer. As recently announced by the Government of Canada, the Policy for Mandatory
Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date. We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-LDN@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential. The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at the Embassy of Canada to Turkey which might arise following the completion of this selection process. For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to an employment with the Government of Canada.