General Cashier & Office Coordinator

The General Cashier supervises and accounts for all cash activities of the Hotel, safeguards cash assets, and prepares all financial reports related to cash transactions. This role assists in any other way deemed necessary for the efficient overall operation of the Finance Department in full compliance with the policy, regulatory and contractual framework. The role will business partner with all hotel finance team members and all hotel departments. The role will participate in all relevant Finance training and development programs. In case of a joint job role any responsibility relevant joint job descriptions will apply in accordance with Hilton’s job segregation policies.

JOB ROLES:

• Collect and count (with a witness) the contents of all cashiers’ envelopes dropped on a daily basis
• Receive and acknowledge copy of check lists and record in the General Cashier’s daily report
• Include all checks or money orders in the daily deposits to the bank
• Prepare the daily bank deposit
• Prepare General Cashier’s daily report
• Provide all cashiers with change as required
• Reimburse cashiers for any disbursements or due backs made by them
• Properly account for all disbursements made from the General Cashier’s float
• Count the General Cashier’s float daily, ensuring that it balances correctly – this is also to be counted monthly in conjunction with either the Assistant Financial Controller or Financial Controller or Director of Finance
• Safeguard Hotel funds by ensuring proper controls are in place with regard to the issue, return and use of cash floats, including the carrying out of regular independent surprise counts
• Secure the General Cashier’s office at all times
• Ensure that no unauthorized personnel are allowed access to the General Cashier’s office
• Ensure that adequate security measures (as per relevant policies) are in place in the transferring of funds to or from the hotel
• Provide clear instructions to cashiers on how to handle their funds and secure them from loss
• Ensure that the physical house funds are in agreement with the house funds General Ledger account and is reconciled on a monthly basis
• Bring any discrepancies or irregularities to the attention of the Financial Controller or Director of Finance
• Safeguard and secure access to the General Cashier’s cash floats and safe at all times
• Not to disclose the combination numbers to the General Cashier’s safe or the Drop Safe or Remittance Depository Box
• Handle all requests and enquiries in a timely, efficient and friendly manner
• Maintains adequate and up to date files
• Flexible in relation to working hours, especially at month-end
• Disburse petty cash only on the presentation of a petty cash voucher approved by the Hotel Finance Lead
• Properly record, reconcile and prepare for reimbursement, prepare and review all Petty Cash on a weekly basis ensuring all transactions has supporting documentation
• Perform any additional tasks assigned to ensure that the hotel functions smoothly

What are we looking for?

• Preferred: 2+ years relevant and progressive work experience in Accounting or Finance
• Ability to analyze large volume of complex financial information from many sources and create reports, forecasts, and projections
• Strong problem solving skills, including ability to effectively address any issue in collaboration with others as appropriate
• Ability to proactively identify and prevent potential problems
• Ability to help develop problem solving skills among direct reports and other team members as appropriate
• Ability to take initiative to identify, prioritize and implement all elements required for team to fulfill responsibilities
• Detail oriented and organized
• Ability to develop presentations and effectively present to all levels of company, hotels & owners.
• Strong communication and negotiation skills (all levels of management and external customers)
• Proficient in MS Excel, Word and Outlook with the ability to quickly learn new programs when required

Additional Preferences:University degree in Accounting or Finance